Exhibitor Information

Familiarize with rules and procedures of exhibition stand construction rules
for import-export of equipment and exhibits.
Your personal manager will be happy to assist you with any issues and will answer on all of your questions

We have all of the need information, documents & forms in Documents section for your attention and to help familiarize with rules and procedures of organization of the forum

Fill out online registration to become a participant in the forum. Our manager will get in touch with you to assist with your participation in the forum and answer any of your questions.

Useful
information -

➜ New rules on had luggage import via IEC «Crocus Expo» foyer

Dear exhibitors of NMF-2023 forum.
In IEC «Crocus Expo» - has introduced new rules.
To assist with easy entry upon arrival we ask you for your attention in this matter.
From 1 December 2022 it is PROHIBITED to carry BOXES as hand luggage via IEC Crocus Expo.
What is considered as hand luggage – described paragraph 10 RULES OF STAYING ON THE TERRITORY IEC «CROCUS EXPO».
What does this actually mean:
You cannot enter the foyer with a box in your hands, security will not let you in
You can't attach a duct tape handle to a box and pass it off as hand luggage
BUT, YOU CAN:
If you put this box in a package, or a bag, or a suitcase that meets the dimensions of hand luggage declared at IEC Crocus Expo: 60х60х60 and not more than 20 kg, security WILL LET YOU THROUGH the foyer.
We ask you to prepare the necessary bags, packages, etc. in advance in order to avoid unpleasant moments at the check-in.

The rule clause has the following wording:
When passing through the entrance groups and magnetic frames to the pavilions, visitors can carry small hand luggage (mass – not more than 20 kg, size – not more than 60х60х60 cm, or by the sum of measurements – not more than 180 cm) available for inspection by employees of a private security company. Hand luggage includes: handbags, shopping bags, suitcases, backpacks, folders for papers, outerwear, umbrellas and canes, prams, wheelchairs for the disabled.

Items not related to hand luggage: equipment of any kind and purpose; items and details of furniture; boxes; packaging materials; objects and materials for decoration (banners, posters, balloons, plants and etc.); advertising structures; exhibited exhibits of any size, quantity and type of packaging are allowed to be carried only through the assembly gates in the areas of loading and unloading (accessed by vehicles with passes only).

Dear exhibitors of NMF-2023 forum.
From 23 December 2022 in Crocus Expo completely changed the system of access to the area of loading and unloading operations, pass system and pass prices.
Main changes:
1. 1 issued pass will ONLY be valid for a single entry into the area of loading and unloading.
This means - that each time a vehicle needs entry to the area of loading and unloading, you need to obtain a pass to be able to access the area. This applies any day of installation, forum or dismantling.
1 pass = 1 entry-exit to the area of loading and unloading
2. Due to changes - prices of 1 pass for 1 entry-exit to the area of loading and unloading:
Car – 2 000 rub (1 hour).
Truck – 3 500 rub (1 hour).
additional time for vehicle above the regulatory period (1 hour) can be purchased, 30 additional minutes - 1 000 rub.
3. Pass can ONLY be obtained at IEC Crocus Expo transport department in two ways:
Option 1: BEFORE EVENT – payment can be made by bank transfer. You can put your request to IEC Crocus Expo transport department via:
Telephone Pavilion 1: +7 (495) 727-2626, E-mail: Ask@Crocus-Expo.ru
Fill out an application on the web site https://www.crocus-expo.ru/api/cardetails/form.php
Option 2: ON SITE - for cash by check. You can request it from IEC Crocus Expo transport department of pavilion 1, on the stand, to the right side inside, after the entrance.

➜ New rules for entering the loading and unloading area IEC «Crocus Expo»

The procedure for importing & exporting exhibits onto the territory of IEC «Crocus Expo» -

Dear exhibitors of NMF-2023 forum.
We would like to draw your attention to the printed copies of the "Letter for the import and export of equipment and exhibits" (hereinafter - the Letter for import / export) are required for:

To be handed over to the security officer at the installation gate when removing equipment and exhibits (during dismantling)

For the security officer at the installation gate when importing equipment and exhibits (on installation days)

For submission to the department
of «Service center» (stand «Information & registration of services») upon receipt of a permit for import and export and a pass to the area of loading and unloading for carrying out import-export operations

➜ How to obtain a vehicle pass

You can obtain access to the area of loading and unloading operations with a vehicle ahead of time - by writing a simple email with details of vehicle attaching company details (for payments via bank transfer)and send it to «Service center» department. Alternatively you can put in a request at «Information & registration service» stand and pay with cash/card. Passes that are paid via bank transfer will be sent to your email address. Paper copy can also be obtained at Service center stand in Pavilion 1.

The pass is issued for one vehicle of one type only and provides a single entry/exit to the loading/unloading area, with strict following to standart regulatory period per vehicle type in the loading/unloading area

Standart regulatory period per vehicle type in the loading/unloading area are:

- for a car - 1 hour; (2 000 rub)
- for a cargo vehicle - 2 hours; (3 500 rub)
- for a car with a trailer – 2 hours. (3 500 rub)
For vehicles loading/unloading in areas of installation/dismantling for second floors, standart regulatory period is increased by 1 hour.
For every 30 minutes over standart regulatory time periods, additional fee of 1000 rub is charged.

➜ Template of a "Letter for the Import and Export of equipment & exhibits"

Download and fill out "Letter for the Import and Export of equipment & exhibits" with company directors signature and stamp (print 3 copies!).

➜ Issuing a vehicle pass

Installers and Exhibitors who will realise their own installs, it is necessary to approve a list of imported equipment and exhibits with the General Developer

Exhibitors need to approve Letter of import/export with Event Organiser

When importing stage smoke generators, pressure cylinders, gas equipment and combustion processes in any form, they must be reviewed and approved by the specialists of the «Crocus Expo» Maintenance Service department, General Developer and «Crocus Expo» fire safety teams. For Exhibitors – request is made by Event Organiser. For Installers – the request can be made directly to the General Developer.

Presentation and audiovisual equipment may be used at the Event only after obtaining the appropriate permission, issued by the General Developer.

➜ Obtaining Installation Passes

For access during periods of installation/dismantling Installers, Contractors and Exhibitors required to obtain installation passes.

Letter for obtaining installation passes needs to be filled out and printed on company's letter head with Director's signature and stamp, with Event details, areas where work will be carried out (pavilion, hall, stand) and include a list of staff.

To obtain the Installation passes, it is required to have Letter for obtaining installation passes together with Letter for Import & Export of equipment and Exhibits. If there is no requirement to Import anything, then a mark from Event organiser (confirming approval) is required on the Letter for obtaining installation passes.

To shorten the time for obtaining the passes, you can send the Letter for obtaining installation passes, ahead of time, to «Service Center» department via email service1@crocus-expo.ru, as some time is needed to prepare the required amount of passes.

Installers will receive the Installation Passes based on the submitted lists during accreditation with General Developer.

Exhibitors (including contractors)will receive the Installation Passes based on the submitted lists in «Service Center» department («Information & Service registration stand)

➜ Pass replacement

Due to new rules, lost passes can't be replaced. You will have to obtain a new pass.

➜ Import of equipment through gates

Submit the Letter for Import/Export with the mark "IMPORT ALLOWED" to the Security officer at the gate.

Security officer checks the list of imported equipment and exhibits according to the provided letter. Copy of the letter stays with Security officer.

➜ Carrying hand luggage

You may carry hand luggage through the main entrances of pavilions carried out on the basis of the Letter of Import/Export with all required approvals.

The Security officer checks the list of brought equipment and exhibits according to the provided letter. Copy of the letter stays with the Security officer.

When passing through the entrance groups and magnetic frames to the pavilions in IEC Crocus Expo, visitors can carry small hand luggage (mass – not more than 20 kg, size – not more than 60х60х60 cm, or by the sum of measurements – not more than 180 cm) available for inspection by Security officer.

ATTENTION - From 1 December 2022 it is PROHIBITED to carry BOXES as hand luggage via IEC Crocus Expo.

What is considered as hand luggage – described paragraph 10 RULES OF STAYING ON THE TERRITORY IEC «CROCUS EXPO».
What does this actually mean:
You cannot enter the foyer with a box in your hands, security will not let you in
You can't attach a duct tape handle to a box and pass it off as hand luggage
BUT, YOU CAN:
If you put this box in a package, or a bag, or a suitcase that meets the dimensions of hand luggage declared at IEC Crocus Expo: 60х60х60 and not more than 20 kg, Security WILL LET YOU THROUGH the foyer.
Mobile banner systems in cases are allowed by Security.
We ask you to prepare the necessary bags, packages, etc. in advance in order to avoid unpleasant moments at the check-in.

We would like to bring to your attention, that only letters containing FULL text from template "Letter for Import & Export of equipment and exhibits" is needed and accepted! You can only add quantities.

Templates and Letters for Import/Export, Exhibits and Passes -

Download

To enter halls, forum participants must obtain badges according to pre-submitted lists.

Badges for forum participants can be obtained on Forum Registration stand from 9:00 to 19:00, 19 - 22 May 2023

The pavilion is located to the right of the VEGAS complex, immediately after the arch.
Passenger cars can be parked in the parking lot in front of the entrance to the pavilion, cargo vehicles – at the direction of traffic regulators.

Walk through to Hall 1 & 2

Arrival at Crocus Expo to Pavilion 1

Step 1.

Step 2.

Arrival of exhibitors to the forum
NMF 2023 -

Service Center can put stamp of approval on your 3 copies of letters for Import/Export of Equipment & Exhibits
One copy of the letter for Import/Export goes to Crocus Expo Service Center, second copy goes to Security when the equipment is imported, third copy is kept and needs to be given to Security when leaving the Forum

Service Center can approve your letters

Step 3.

Look for signs for your Hall and follow instructions from traffic regulators.
When entering Checkpoint Control present your pass, with your vehicle's registration number written in it, to Security and follow directions.

Present to the Hall Security your letter for Import/Export of Equipment & Exhibits certified by the Directorate of the Forum and the Service Center and take to your booth.

ATTENTION: the time spent in the area of loading and unloading is LIMITED! The time restriction is indicated on your pass and is counted from the time of your arrival in the Loading/Unloading Area.
Fine is charged for exceeding the time restrictions.

For unloading, you need to proceed to loading/unloading area of Pavilion 1

Step 4.

➜ Important

If company is unable to complete all of the work during the installation time, display arrangement, design & etc. in time, indicated in Forum's installation period, company required to arrange additional installation time. Application for renewal is submitted to the Event Organisers office before 17:00 during each installation day. The cost of extending the installation time is determined by the IEC "Crocus Expo" rates. In case when EXHIBITORS exceed the times of installation time when using Exhibition area in excess of the specified time in the paragraph 2 in Contract of participation in the Forum and without Extended use of Exhibition Space
Exhibitor or Installer of the Exhibition area required to pay for extended use of the whole Exhibition area/Exhibition Stand area in the relevant Hall in the required order and at the stated rates, established by the IEC Crocus Expo.

Please obtain a stamp of approval on the "Import/Export of Exhibits" document, which was used during the Import into the Forum from Forum Directorates, then on the Service Center stand in Pavilion 1 (same procedure as with Import)

Install Gates for Export from Halls are open:
26-27 May
From 09:00 to 20:00 for Exhibit Export

Date and time of Export.

Documents for Export.

Export of exhibits from NMF 2023 Forum-

Prepare the pass for access to Import/Export area for the driver, which was used to enter the Forum and during Import. Please check the registration number of vehicle matches the number indicated on the pass.
Collect and pack your equipment and etc., take it to the Installation Gates, show Security letter with stamp of approval for Export from Forum Directorates

Exporting Exhibits.

1. Lifts & Installation Gates strictly open until 20:00.
2. When planning your arrival, please include possible delays due to traffic.
3. Don't forget your Letter of Import/Export for Equipment & Exhibits, Security will require it.
4. Don't leave your Pass for Import/Export Area with the driver after arrival and Import, same Pass is needed during Export.
5. To avoid incidents, Export your large Exhibits and Equipment only during 26 May - in the 1st of the day.
27 May - Forums dismantling day.

Important information for Export.

If you have any question about Import/Export please contact

↓

+7 968 918 92 50
Anton Hoggett

Location -

International Exhibition Center «Crocus Expo»

Business Hours

Mezhdunarodnaya str. 16, 18, 20, Krasnogorsk, Krasnogorsk area, Moscow region.
Myakinino metro station – exits to Pavilion 3 or to Crocus City territory.

23 May (Tue) 09:00 – 18:00
24 May (Wed) 09:00 – 18:00
25 May (Thu) 09:00 – 18:00

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